Purpose Statement / Position Summary The Buyer position requires the full understanding and active participation in fulfilling the mission of MemorialCare Health System (MHS). It is expected that the team member demonstrate behavior consistent with our core values of: Integrity, Accountability, Best Practices, Compassion and Synergy. The team member shall support the MemorialCare strategic plan, and participate in, and advocate LEAN concepts in performance improvement activities. The Buyer participates in the cost-effective management of supplies and equipment from acquisition through disposition in accordance with MemorialCare Administrative, Finance and Material Resources policy and procedures and Contracting strategy. The position is responsible for sourcing and procurement of supplies, equipment and services for all requestors and related functions.
Essential Functions and Responsibilities of the Job
Places orders with suppliers which offer the most favorable pricing consistent with quality, quantity, contract obligations, service and delivery time and consistent with MHS Contracting strategy
Performs necessary follow-up between departments and vendors
Problem-solves effective resolution of vendor performance problems and invoice-purchase order errors
Ensures respective company policy, procedure and standard work compliance
Demonstrates superior customer service attitude; interacts with a positive and constructive approach
Prioritize and multitask
Accurate, complete Purchase Orders are efficiently prepared and transmitted to vendors via automated MMIS in conformance with departmental and MHS policy, and MHS contracts
Demonstrated competency to perform the buying functions for departments supported and/or assigned medical/surgical or non-medical/surgical commodities, services
Department requesters and approvers are coached in MMIS workflow and MHS policy, as needed
Orders are placed within one business day, or within four business hours, if the order is a stat request
Departments supported are advised of lead times, price changes, or back orders.
MMIS Item Master is consistently utilized
Match exceptions are efficiently problem-solved with appropriate stakeholders.
Shipments are returned and discrepancies are resolved by collaboration with Receiving personnel and/or the ordering department
MMIS is consistently utilized to log, order and track all purchases and maintains all files to insure data integrity
Database, spreadsheet, and/or other financial proficiency is required
Remote (electronic, voice) customer service skills, experience required
Prior experience with computerized purchasing, inventory management systems is preferred
1-2 years’ experience in a healthcare environment is preferred
Fundamental knowledge of supply chain practices and procedures is preferred
Achieved or working toward AA degree in Business administration, Economics, or a closely related field is desired.
Internal Number: MEM003144
Let us introduce ourselves. We're MemorialCare, a nonprofit health system that includes four hospitals, two medical groups, imaging centers, surgical centers and much more. As one of the leading health systems in Orange County and Los Angeles County, we're confident that no matter what your needs are, we have the teams, tools and know-how to support you every step of the way.