The Administrative Assistant plays an integral role in ensuring that the department operates effectively. The incumbent should possess keen organizational skills, be forward-thinking and have excellent communication skills. Our fast-paced environment requires an individual who can multi-task and effectively utilize resources to solve problems.
Essential Job Outcomes
Assist leadership with scheduling meetings and managing calendars. Meeting conflicts are addressed quickly.
Ensure operational effectiveness of department, including: Maintain and schedule equipment repairs, Submit work orders for carpet stains, burnt-out bulbs, broken furniture, etc., Check paper levels on printers daily, Coordinate department-wide activities
Monitor and order office supplies, as well as ensure supply room is organized and orders are within budgeted amounts.
Ensure five conference rooms are scheduled properly, stocked with necessary supplies and well-maintained.
Deliver and distribute mail to department on a daily basis.
Facilitate catering orders as needed, including pick-up and clean-up.
Proctor biweekly Epic exams.
Proficient with Microsoft Office and various web conferencing tools
Demonstrated organization skills
High School Diploma or equivalent
Internal Number: MEM003998
Let us introduce ourselves. We're MemorialCare, a nonprofit health system that includes four hospitals, two medical groups, imaging centers, surgical centers and much more. As one of the leading health systems in Orange County and Los Angeles County, we're confident that no matter what your needs are, we have the teams, tools and know-how to support you every step of the way.